PHOTO BOOTH & MAGIC MIRROR TERMS & CONDITIONS
PLEASE READ:
As your event approaches, we will send a Template Questionnaire via email to design your custom template for your event.
Please fill this out no later than 1 month prior to your session.
It will provide you with important information regarding your booth and give us pertinent information we will need regarding your event.
If your questionnaire is not filled out within 1 month prior, we will go based on the original information on your booking for the event details and we will create a basic template based on the information provided.
If rush template design is required (any design requests/changes within 1 month prior to event), a $50 Rush Fee will be charged.
REQUIREMENTS:
Scarinzi Media Photo Booth & Magic Mirror Rental Terms & Conditions
1. The client is responsible for providing a solid level area large enough for the booth. Area must protected from rain, wind and other elements, and within 20 feet of a 3-prong grounded electrical outlet.
If power is delivered via generator; any electrical issues that happen (ie: surges, power outages, intermittent signal, etc.) while being powered by generator will be at client's expense and Scarinzi Media will not be held liable for down time or issues.
2. Roll-In access is required for Magic Mirrors.
3. All Booths & Mirrors require 9×9 feet of space to set up and operate without blocking foot traffic.
4. A minimum ceiling height of 8 feet is needed if your rental includes a backdrop or canopy.
5. Wi-Fi is required for text or email sending. You will be asked to provide venue's Wi-Fi information on the Template Questionnaire.
6. Scarinzi Media is responsible for the delivery, setup, breakdown, and maintenance of the booth during the scheduled rental.
7. Rental hours are counted as consecutive hours with no breaks in run-time. Breaks in the run-time of the booth are considered idle time and will be an additional charge at the idle hour rate.
8. We will arrive up to 1 hour prior of the rental start time to setup the booth. We can arrive earlier to setup the booth at the charge of “idle hours”. The rate of idle hours is $100 per hour.
9. The rental includes unlimited booth sessions during the rental time period. All images will be hosted online through our online gallery page with your event name. Images will be uploaded within 48 hours of the conclusion of your event. If you prefer your photos not be shown online or would like them password protected please make this request in writing on the Template Questionnaire.
10. The renter is responsible for any damages caused to the Booth/Mirror during the rental period by you or your guests.
11. Our professional attendant will be onsite to make sure the booth is fully operational and to help with scrapbooking (if applicable).
12. Please inform us of any special requests you may have regarding the event venue.
13. Scarinzi Media will deliver the booth to your event venue. If the venue obstructs us from delivering the booth we are not responsible for lost hours of service. Examples of obstructions are; no ramp/elevator access to booth location, or the venue does not allow Photo Booths or Mirrors. Please check with your venue that booths are in fact allowed and they have access for us to roll the booth to the required location.
BOOTH/MIRROR BOOKING CONTRACT:
1. It is understood that the Creative(s)/Studio are the exclusive official photographer, videographer, or other creative service retained to perform the services requested on this Contract.
2. Digital files and previews remain the exclusive property of the Creative(s)/Studio. Only the official signed release from the Studio to the Client will grant the rights to the images. Additional copies and rights can be purchased.
3. NOTICE OF COPYRIGHT: It is ILLEGAL to copy, manipulate or reproduce these images or videos elsewhere without permission of the Creative(s)/Studio. Violators of this Federal Law shall be subjected to its civil and criminal penalties.
4. The Creative(s), and affiliated Studio, reserves the right to use images & videos created under this contract for advertising, display, publication, or other purposes for the Creative(s), affiliated Studio, and all Vendors of event with Creative/Studio’s consent. The client signing this contract warrants that he/she/they have actual authority to agree to the use of the likeness of all persons included in the portrait in this manner and shall indemnify and defend the Creative(s)/Studio in the event of litigation arising out of such use.
5. PAYMENTS: We require 50% payment when booking. Balance is due 1 Month prior to Event.
All payments are non-transferable, non-assignable and non-refundable.
8% Broome County Sales Tax will be added to all rentals.
6. TRAVEL: Bookings include 30 miles of travel. To cover the cost of employee drive time and fuel, all events exceeding 30 miles roundtrip will be charged a travel fee of $1 per mile.
7. EXTRA TIME: Extra hours are pro-rated at $200 an hour and can be added anytime including at the event. Idle hours are $100.
8. TEMPLATE QUESTIONNAIRE: As your event approaches, we will send a Template Questionnaire via email to design your custom template for your event. Please fill this out no later than 1 month prior to your session. It will provide you with important information regarding your booth and give us pertinent information we will need regarding your event. If your questionnaire is not filled out within 1 month prior, we will go based on the original information on your booking for the event details and we will create a basic template based on the information provided. If rush template design is required (any design requests/changes within 1 month prior to event), a $50 Rush Fee will be charged.
9. Client is aware that printed and digital media inherently have natural degrading qualities. Color dyes/ink in photography prints may fade or discolor over time. Digital storage devices may naturally breakdown over the course of their lifetime. The Client releases the Creative(s)/Studio from any liability for any claims whatsoever based upon such inherent qualities.
10. If the Creative(s)/Studio cannot perform this contract due to Creative’s/Studio’s fire, casualty, strike, act of God, or other cause beyond the control of the Creative(s)/Studio, or due to Creative(s) illness or emergency, then the Studio shall return any payments to the client but shall have no further liability with respect to the Contract. This limitation on liability shall also apply in the event that media materials are damaged in processing, lost through camera or media malfunction, lost in the mail, or otherwise lost or damaged. In the event the Creative(s) cannot attend the Session, the Studio has associates with the ability to cover any Creative(s) absence and will assign the appropriate replacement, without approval of the Client. If the Studio is able to replace the absent Creative(s), the above “act of God” clause is null and void. If the Studio is unable to replace the absent Creative(s), the above “act of God” clause will apply.
11. If for any reason, during your event, Scarinzi Media's printer malfunctions due to external elements and we are unable to continue physical prints, we are able to reprint once arriving back to our studio. In this case, you will be able to pickup your prints within 48 hours of the conclusion of your event from our studio.
12. If for any reason, during your event, Scarinzi Media is unable to send MMS messages to your guests due to lack of WiFi or other external elements, we will send the messages within 48 hours of the conclusion of your event.
13. RESCHEDULING: If you need to switch your date, contact Scarinzi Media asap to reschedule. Moving a date is based on the availability of the Scarinzi Media Team. First payment of 50% of total booking is forfeit; payments beyond the 50% of booking can be moved forward toward the new date.
14. CANCELLATION: Contact Scarinzi Media to cancel your date. No refunds will be given. There will be a cancellation fee of $250 owed for any event cancelled within 3 months of the event.
15. This Contract incorporates the entire understanding of the parties. Any modification of this Contract must be in writing and signed by both parties. This Contact applies to the universe.